BRIEF GUIDE TO WAAND
WELCOME TO WAAND: The Women Artists Archives National Directory
Thank you for helping us collect information on the location and accessibility of primary source materials about women visual artists active in the U.S. between 1945 and the present. We appreciate your contribution of time, effort, and expertise to make WAAND a valuable and accessible online research tool. We welcome you into the WAAND community of archivists, scholars, artists, and students of all ages.
We have tried to make the WAAND Directory Input Form as user-friendly as possible and to respect your time. The entire Directory Input Form is designed to be completed in about 40 minutes; the Repository Section (15 minutes) will be completed one time only. Please note that each required field on the form appears in red, highlighted by a red bullet; all other questions and responses are optional.
Click on menu items at left to view the WAAND Help Screens and WAAND Glossary.
BEFORE YOU BEGIN - AN OVERVIEW
The Women Artists Archives National Directory is designed to function as a powerful search tool. To create a directory listing, you will first be asked to describe your repository, then to describe one or more eligible collections. The Directory Input Form concludes with three required questions that describe the holdings of each artist or organization represented in the Collection Record.
The Repository portion of the Directory Input Form is designed to be completed in 15 minutes or less. And regardless of the number of Collection Records you wish to list with WAAND, you will only need to complete the Repository section ONE TIME.
You will be asked for public information about your archives and access to your collections for display to directory users. You will also be asked for information about an individual staff member who will serve as your WAAND directory contact. This contact will be used for WAAND administration only; it will not be displayed via any WAAND website.
The Collection survey is the heart of the WAAND directory. You may create a Collection Record for a single named collection or a group collection that includes one or more eligible individuals or organizations. Because WAAND identifies primary source materials about women artists that are housed within larger collections, we will ask you to describe the individual holdings represented in that group collection. Please note that individual women artists and organizations of women artists - such as collectives, alternative spaces, communities, publications, and artists' associations - are all within the scope of WAAND.
Note to archivists: If you have a group collection that comprises the papers of 10 or more artists, please consider contacting WAAND staff before entering the collection; we may be able to help you download your records to our database more efficiently.
ARTIST & ARTISTS' ORGANIZATION INFORMATION
Under the "Manage Artists" and "Manage Organizations" sections of the input form there are 10 questions about the artist or organization of artists represented in the Collection Records you have created. Responses to these questions will be checked by staff before being published in the WAAND directory.
As you progress through the directory input form your work is saved automatically. Look for the icons along the left-hand side of the screen that indicate your progress through the form. When you complete a section, select the "SAVE Progress & Go to Main" icon at the top right-hand corner of the screen. Your login and password enable you to return to your directory records at any time to revise, update, or add to your entries.
HELP IF YOU NEED IT
For further information or assistance in completing this Directory Input Form, please contact the WAAND project manager, Nicole Plett, at email@example.com; or call 732-932-3726, ext. 15.
IDENTIFICATION & CONTACT INFORMATION
Enter the official name of the repository. Please omit initial article "The."
1. Margery Somers Foster Center, Rutgers University Libraries
2. Special Collections and University Archives, Rutgers University Libraries
Repositories with distinctive names that are part of a larger institution should enter the name of their specific division or unit here; enter name of, the larger institution in the field "Repository Parent Organization" below. An additional field is provided for common variant names, such as a popular acronym or for complex, compound organizational names.
EXAMPLE: An archive in a university with an intermediate parent organization would fill out the three fields as follows:-
Repository Name: Margery Somers Foster Center, Rutgers University Libraries
Repository Alternate Name: Foster Center
Parent Organization: Rutgers, The State University of New Jersey
However, if the division or unit name is not unique enough to identify the organization, the parent organization's name should be included in the organization name, and the parent organization then repeated in the "Repository Parent Organization" field provided below.
EXAMPLE: A repository unit (Special Collections and University Archives) whose name is not unique enough to identify the organization.
Repository Name: Special Collections and University Archives, Rutgers University Libraries
Repository Parent Organization: Rutgers, The State University of New Jersey
Repository Name: Prints and Photographs Division, Library of Congress
Repository Parent Organization: Library of Congress
Please note that the term, "Repository," can refer to an individual artist or scholar who has established and maintains her own archive, as well as to institutions and organizations. In this case, provide the name of the archive you maintain.
Enter any alternate names for the repository that users might choose to search by, such as an unofficial name, well-known acronym, or variant spelling; please omit initial article "The." Enter as many alternate names as you wish; separate each entry with a semi-colon or new line.
RUL Special Collections
LOC Prints & Photos Division
Use only if the repository believes that users might enter this name in an online search. Also use for variant spelling or grammar that may be used in search. For example, for organizations with compound names written as one word, give as alternate name with a separated compound noun, e.g. Screensound (Repository Name) and Screen Sound (Repository Alternate Name).
This field may also be used for complex administrative hierarchies, where the organization may be commonly known as a named subdivision of a larger administrative body.
Enter the full name of the repository's most prominent or highest level parent organization (if you have one); please omit initial article "The."
EXAMPLE: Rutgers, the State University of New Jersey
Provide the physical location of the repository's main facility (to enable users to visit it). Include Building, Floor, or Suite, Street, City, State, and Zip Code. Please give your nine-digit Zip Code if you can. Default country is U.S.
Margery Somers Foster Center
Mabel Smith Douglass Library
Rutgers, The State University of New Jersey
8 Chapel Drive
New Brunswick, NJ 08901-8527
Repository street address is the physical location of the repository's main facility where authorized users visit the archive. Indicate the building, room location (suite, room number, floor number, etc.) as needed, with number and street, city, state and zip code. If your archive is physically housed within another repository or building (such as Douglass Library, above), you may want to include the building or repository name in the street address.
Please write each element as you want the repository address to appear in the directory. You may use five-digit or nine-digit U.S. Zip Code. Default country is United States.
Complete this field only if your mailing address is different from your physical street address entered above. Enter your Post Office Box address here. Separate each discrete geographic element on a separate line. Please provide your nine-digit Zip Code if possible. Default country is U.S.
Line 1: Margery Somers Foster Center
Line 2: P.O. Box 12345
Line 3: New Brunswick
Line 4: NJ
Line 5: 08901-8527
If you have multiple service locations, please list them here, with site addresses, contact information and descriptions of service.
Complete this field only if your repository has multiple service areas available to the public or an administrative office that is separate from the primary service location already listed.
Enter the main phone number for your repository. Please be complete: include area code, all digits, and extension (if needed).
EXAMPLE: 732-932-9407 ext. 26
Enter the primary administration contact fax number for your repository. Please be complete: include area code, all digits, and extension (if needed).
Does the repository have an email address for unsolicited inquiries? If so, enter it here. Do not give the email address of the site's webmaster or other administrator. Usually this is the email contact posted on the website "Contact Us" page. Do not enter the email address for the webmaster of the repository's website.
Enter the full URL for the repository's home page. If the repository is a unit of a larger organization, enter the URL for the page specific to the archival repository.
Select one or more cities that are within a 100-mile radius of the repository. This information is designed to provide users with geographical field searching.
What are the largest U.S. cities or metropolitan regions within a 100-mile radius (170 km) of the repository? Many archives and repositories are located physically near larger cities, particularly in suburban areas or small towns. This field is intended to enable end users to locate your repository through a standardized geographic search. Check any and all cities located with 100 miles of your repository. If your city/region is not represented on the pulldown list, skip this question and proceed to the next one, "Other city" field and enter a city name.
Example: The Margery Somers Foster Center is located in New Brunswick, NJ. For city or metropolitan region, one would select New York, NY, and Philadelphia, PA, because it is within a 100-mile radius of both.
Use this space to enter the name of other cities or metropolitan regions within 100 miles of your repository that are NOT show in the previous menu.
Example: The Rockland Historical Society is located in Rockland, ME.
A city or metropolitan region within a 100-mile radius could be: Portland, ME.
Select one or more terms that best describe your organization. Click on any term for the hyperlink to a definition of that term. Check all that apply. These terms will help guide the end user when searching WAAND by repository type.
This field is optional and provides an opportunity for a repository or organization to personalize the dynamic web page that will be generated from this directory entry. Provide logo or other image associated with your repository organization. If your logo is trademarked, please include the trademark restriction mark or statement in the logo. The web form allows you to send the logo as you complete the form. However, if you are completing the paper form, please indicate and email a JPEG or GIF logo to: firstname.lastname@example.org
REPOSITORY SERVICE INFORMATION
Enter the title of the repository's primary public services contact. This can be the title of a specific person, a general public services title applying to multiple staff, or a public service department. Do not enter name of an individual.
Public Services Desk
Enter the repository's public service telephone number. Please be complete: include area code, all digits, and extension (if needed).
EXAMPLE: 732-932-9407 ext. 26
This field will display to the WAAND user with each bibliographic record retrieved in a search. Only complete this field if you want the public to contact public services for assistance via telephone.
If this address is the same as the repository mail email address, already entered, please indicate.
If it is different, enter the email address of the primary public services contact as indicated.
This field will display to the general public with each bibliographic record retrieved in a search. Only complete this field if you want the public to contact public services for assistance via email. Do not provide the email address of the webmaster for the repository's website.
Select all of the constituencies for which any services are provided by your repository. If your repository has multiple locations that provide services related to specific audiences, please explain in the free-text field, "Service, Audience, & Access Note," provided below. Select all that apply. Hyperlinked definitions are provided to describe each type of service.
Select all of the services that your repository provides. Hyperlinked definitions are provided to describe each type of service. Please select all relevant services. These definitions will also guide the end user when searching by repository service and will enable WAAND to cluster collections in a standardized manner for end users. If your repository has multiple units or locations that provide differing services related to its archives, explain in the free-text "Repository Service, Audience & Access Note" field below.
What is the repository's fee policy for users? Select the terms that most closely describe the repository's schedule of fees for services. Check all that apply. If the repository has a specific fee schedule that you want users to know, you may enter your fee schedule, or a URL to link to that fee schedule, in the "Repository Service, Audience & Access Note" field below.
Use this free-text field to provide additional descriptive information about repository services, the audiences it serves, and any special access policies. You may use this field to publish the URL for your repository that lists repository hours, services, and conditions of access.
If you have an online calendar for public exhibits and programs, enter the URL here.
Use this field only for a URL that links directly to your repository's exhibition calendar or schedule of public programs and events.
REPOSITORY DIRECTORY MANAGEMENT
Provide the name (last name, first name) of the WAAND database contact. This name will be used for WAAND administration only and will not be displayed via any WAAND portals.
EXAMPLE: Smith, Elizabeth
Every repository participating in the WAAND directory and/or union catalog is required to appoint someone to respond to any questions about data entries, to provide periodic updates for the directory database and catalog records, etc.
Supply the title or brief functional description of the WAAND database contact person referenced above.
Information resources manager
Enter the telephone number of the person who serves as the WAAND database contact referenced above. This telephone number will be used for WAAND administration only and will not display via any WAAND portals. Please be complete: include area code, all digits, and extension (if needed).
EXAMPLE: 206-555-1212 ext 123
Enter the email address of the person who serves as the WAAND database contact referenced above. This email address will be used as the preferred method of contact for WAAND administration purposes only; it will not display via any WAAND portal.
WAAND's mission is to identify collections of the papers of an individual woman artist, the records of an organization of women artists, and group collections that encompass eligible women artists and/or organizations of women artists.
In order to make WAAND most useful to researchers, we are asking each repository to complete a directory entry for each of its eligible collections.
What is a "Collection"? A collection may be:
If your repository holds a named collection that includes the papers of multiple artists or multiple organizations of artists, please complete a collection record that describes that group collection as a whole. As part of that process, you will then have the opportunity to list the names of any or all of the eligible artists or organizations whose primary source materials are represented in that collection.
In summary, we are asking each repository to complete a collection record for each group collection and for each individual entity (i.e. woman artist or organization of artists) for whom it holds the papers or records. Our goal is to have a WAAND record for each individual artist and/or organization of artists represented in your collections.
Give the name of the collection as defined by your repository. This collection title may or may not describe the artists or organizations that are among the subjects in the collection.
Example: Faith Ringgold Collection
Example: Mary H. Dana Women Artists Series Archives
Example: Women's Caucus for Art Records
Example: Jeffrey K. Smith Family Papers
Enter the complete and/or correct form in which you wish researchers to cite this collection in their published research. Use this field only if the citation form is different from the Collection Name given above.
Faith Ringgold Collection, Special Collections and University Archives, Rutgers University Libraries
Women's Caucus for Art
Collection MC 883
Women's Caucus for Art Records, Box 63,
Special Collections and University Archives, Rutgers University Libraries
What level of research does this collection support in relation to the artist or organization of artists named above? We are asking archivists to make an informed estimate of collection depth, both in terms of the quantity of primary source materials but also in terms of the quality of the holdings and their value to researchers.
Use this optional field to succinctly describe the collection in a way that will help the end-user understand its scope or usefulness.
You may cite collection size, scope, significance, special characteristics, or limitations. If the collection has a finding aid that includes a 'Scope & Content Note,' you may summarize the note or paste it in its entirety here. Alternatively, you may choose to paste the MARC record description.
Helen M. Stummer Collection, New Jersey Historical Society
SCOPE & CONTENT NOTE:
This collection includes photographs, essays, critiques, and articles which depict the work of Helen M. Stummer, visual sociologist/photographer. The collection contains both photocopies and original prints of Ms. Stummer's work spanning from 1986-2002. The original prints have been placed in chronological order. The photocopied pictures have been placed in separate folders from original prints. The majority of the collection represents newspaper and journal articles that chronicle the works and exhibits of Ms. Stummer. The articles have been organized in chronological order by year. Included are some critiques of Ms. Stummer's exhibits, as well as brief biographical pieces about Ms. Stummer. The collection also includes several press releases and a recent fellowship award letter from the NJ State Council on the Arts. The collection also includes an interview with the artist on audio cassette.
Select all physical formats of the primary source materials represented in this collection, regardless of the number of items in each format. Hyperlinked glossary definitions are provided for each term; please use the definitions provided to check all that apply. These definitions will also guide the WAAND user who is searching by formats and will enable WAAND to cluster collections in a standardized manner for end users.
Select collection subjects that represent a significant individual collection or a significant proportion of the repository's total collection. Select categories of material that would be included in a complete finding aid for this collection. Select all that apply. Hyperlinked definitions are provided. Please use the scope notes to select the relevant subjects. These definitions will also guide the end user when searching by subject area and will enable WAAND to cluster collections in a standardized manner for end users.
Collection Time Period
Indicate the time span of the primary source materials included in this collection: That is, the time period during which the papers, documents, artifacts, etc., were created. Express this time period as a four-digit "start year" and "stop year."
Enter a four-digit "Start Year" of the creation of the earliest materials represented in this collection.
If the start year is unknown, enter 0000.
Indicate the time span of the primary source materials included in this collection: That is, the time period during which the papers, documents, artifacts, etc., were created. Express this time span as a four-digit "start year" and "stop year."
Enter a four-digit "Stop Year" of the creation of the latest materials represented in this collection.
If the stop year is unknown, enter 0000. If the collection is ongoing, enter 9999 here.
What are the conditions for access to this collection? Select the response that most closely resembles the repository's access policy for this collection. Please use the free-text field below to provide additional information about this collection's access policies and restrictions.
Use this space for information about the access policy for this collection that you wish users to know. You may use this field to enter a repository URL that guides users to public information about access to the repository or to this specific collection.
Describe your repository's current policy in relation to acquiring or adding materials to this collection. Select the term that most closely characterizes your repository's established guidelines on how materials are to be added to this collection. Select one response only.
For statistics gathering purposes only, estimate the portion of this collection that is currently processed. Use hyperlink to the WAAND glossary definition of the term processed. This field will not be included on search display.
For the benefit of researchers, estimate the portion of this collection that is currently digitized. Use hyperlink to the WAAND glossary definition of the term digitized.
For statistics gathering purposes only, estimate the portion of this collection that is currently preserved. Preservation activities are activities directed toward the care and longevity of the collection. Use hyperlink to the WAAND definition of the term preserved. This field will not be included on search display.
Optional field: Provide a brief description of highlights in the acquisition and life cycle of this collection. From whom was it acquired? Was it purchased? Was it donated? If so, by whom? Does it include significant loans?
Example: This collection was donated by the Women's Caucus for Art in 1987. Additional materials have been donated by local WCA chapters and individuals. The collection is ongoing.
Does the repository or parent institution own artworks by this artist that are not part of the named archival collection? If so, you may describe them here. For artworks give title, date, and medium. You may also cite any other primary or secondary source materials of interest to researchers that are held by the repository or parent institution but which are not part of the archival collection.
These free-text field is designed to help you inform directory users about any related research materials held by your organization that they may want to access in the course of their research on this artist or organization of artists.
University of New Hampshire Library Special Collections, Lotte Jacobi Collection, a manuscript collection at a university which also holds the artist's original artwork.
NOTE: The Lotte Jacobi Photographic Collection, containing 47,000 negatives of photographs taken by Lotte throughout her career, is administered by the University's Photographic Services department, to whom enquiries and requests for permission to publish should be addressed. Contact ...
Is this collection cataloged for access? Indicate Yes or No.
If your collection is currently uncataloged and you do not expect to begin cataloging within one year, select No.
If a collection level bibliographic record exists, please provide the unique alphanumeric identifier (or call number) used by the repository or institution. This call number can be used to help researchers access this collection.
If this collection is cataloged and searchable online, provide the URL to the web page containing the main search screen for your repository's catalog.
The page at this URL should support direct input for searching the repository's catalog. This URL represents the archive's permanent, web-based catalog.
Is there a finding aid available for this collection? Use hyperlink for the WAAND definition of the term "finding aid." Respond Yes or No.
Chicago, Judy, 1939- . Papers, 1947-2004 (inclusive), 1957-2004 (bulk): A Finding Aid. Arthur and Elizabeth Schlesinger Library on the History of Women in America.
Is the finding aid is available to the public online? If so, provide the URL. Use hyperlink for definition of the term "finding aid."
Use this field to provide any additional descriptive information about cataloging resources (i.e. catalog records, finding aids, etc.) that is available to users researching this collection. If this collection is described in the catalog at the item level, you may indicate that here.
Enter the name of the visual artist or artists' organization (artists' alternative space, artists' collaborative group, artists' community, artists' publication, or any other artists' association) that is a subject in the collection.
For the purposes of WAAND, a subject in the collection is defined as: any artist or an organization of artists whose papers or records are included in the named collection. For the purposes of WAAND, the term "subject" is used to indicate that the collection comprises one or more primary source items pertaining to the named individual artist or organization of artists.
The term "visual artist" refers specifically to women who produce work in the visual arts. Any individual woman who identifies herself or has identified herself, or has been identified by the arts community, as a visual artist, and has worked actively in the United States at any time between January 1, 1945, and the present, is eligible for inclusion in WAAND. The intention of WAAND is to use the term "visual artist" in the most inclusive manner possible. Also within the scope of WAAND are women artists' organizations, such as artists' alternative spaces, artists' collaborative groups, artists' community, artists' publications, or any other women artists' associations.
If this collection comprises the papers or records of more than one artist or organization of artists, you may enter all or some of the artists' or organizationsí names here.
When possible, use the ULAN form of the artist's name (accessible via this hyperlink to the ULAN database): http://www.getty.edu/research/conducting_research/vocabularies/ulan/
Please format entries as follows: Artist last name, Artist first name & middle name or middle initial (if used). Separate individual names of artists or organizations with a semi-colon or a new line.
Artist: Hashmi, Zarina; Pindell, Howardena Doreen; Brodsky, Judith K.
Note Bene: If an artist uses more than one name as her first name (e.g. Mary Jane), separate it with a comma.
For an artists' organization, artists' publication, artists' collaborative group, alternative space, or artists' community, enter the organization name, but omit the initial article ("The").
Organization: Women's Caucus for Art; A.I.R. Gallery; Heresies Collective, Inc.
Please provide the names of as many artists or organizations of artists represented in a group collection as possible. Even if no additional material is provided, it will alert researchers to your holding of the primary source materials of this individual or organization.
Enter the name of the woman visual artist or women artists' organization (artists' alternative space, artists' collaborative group, artists' community, artists' publication, or any other artists' association) that is a subject in the collection.
The term visual artist refers specifically to women who produce work in the visual arts. Any individual woman who identifies herself or has identified herself, or has been identified by the arts community, as a visual artist, and has worked actively in the United States at any time between January 1, 1945, and the present, is eligible for inclusion in WAAND. The intention of WAAND is to use the term "visual artist" in the most inclusive manner possible.
Define the entity that is a subject in this collection. Women visual artists active in the U.S. since 1945, as well as any organization of women artists such as artists' alternative space, artists' collaborative group, artists' community, artists' organization, artists' publication, or any other association of artists are all within the scope of WAAND. Use hyperlink to the term "artist" or "organization of artists" for the WAAND definition of that term.
If an individual woman artist is one of the subjects in the collection, select "Artist."
If a corporate group, such as any organization of women artists, is among the subjects of this collection, select "Organization of artists."
Select one only.
What is the authorized name of this artist?
When possible, please use the artist's authorized name as it appears in ULAN (Getty Union List of Artist Names), online at: http://www.getty.edu/research/conducting_research/vocabularies/ulan/
For organization names (omit initial article "The"):
Enter other names by which this artist (or organization of artists) is know or has been known in the past.
Please format entries as follows: Artist last name, Artist first name &
middle name or middle initial (if used):
If an artist uses more than one name as her first name (e.g. Mary Jane), separate these names with a comma.
For organization names (omit initial article "The"):
Separate each name with a semi-colon or new line.
In the event that WAAND wants to provide users with more biographical or historical information in the future, does the repository hold unique and/or comprehensive biographical or historical information about this artist or organization of artists?
An answer of Yes, will indicate to WAAND staff that we may want to follow-up with the repository, at some future date, in order to researching the biography or history of this entity.
Optional: Use this free-text field to provide biographical information about the artist, or information about the history of the organization, that is a subject in this collection. If you have a finding aid for the collection, you may paste the biographical or historical note here.
This field is optional and provides an opportunity to provide a URL link to an artist portrait or organization logo or other image associated with a subject in this collection.
From the list below (which begins with regions of the United States), select all regions of significant activity by the artist or organization. Click on any region for a definition of that region. Select all that apply.
This question is designed to provide directory users with fielded searching by geographic region. If you believe the artist or organization was active in any of these regions, please indicate. It is not necessary to be exhaustive; if your knowledge on this question is limited, indicate any region where you believe the artist was active.
Describe the ethnicity of the individual artist who is the subject of this collection; you may select more than one category.
This question is designed to provide directory users with fielded searching by artist's ethnicity. The categories are taken from the U.S. Census Bureau. If your knowledge on this question is limited, you may select the response, "don't know." For Organizations, please select 'Not applicable.'
Indicate all Art Genres practiced by the artist who is a subject in the collection. Click on any genre for a definition of that term. Select all that apply.
This question is designed to provide directory users with fielded searching by art genres practiced by the artist. You may select as many as apply. If your knowledge on this question is limited or non-existent, you may select "No attempt to describe."
If you know the artist's birth year or the year of the organization's founding, enter it here as a FOUR-DIGIT YEAR.
If date is unknown, enter 0000.
EXAMPLE: Artist birth: 1936
EXAMPLE: Organization founded: 1968.
If you know the artist's death year or the year of the organization's dissolution, enter it here.
If artist is still living, enter 9999.
If the organization is ongoing, enter 9999. If date is unknown, enter 0000.
EXAMPLE: Artist's death: 1992
Artist still living: 9999
Organization's dissolution: 1996
Organization ongoing: 9999